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Privacy Code:
Introduction:
This Privacy Statement applies to Lasermail Pty Ltd (ABN 94 050 812 265)
to the extent that they affect or involve the collection, use,
disclosure or handling of personal information.
Lasermail understands the importance to its clients and to their
customers of the discreet and confidential handling of their
personal information. It is Lasermail's policy to comply with the
requirements of the Privacy Act 1988 and the National Privacy Principles
contained in that Act in all activities of Lasermail involving the
collection, use, disclosure and handling of personal information.
In this Privacy Statement, personal information means information or an
opinion (including information or an opinion forming part of a
database), whether true or not, and whether recorded in a material form
or not, about an individual whose identity is apparent, or can
reasonably be ascertained, from the information or opinion (source:
Privacy Act 1988).
Collection:
Whether for Lasermail or its clients, Lasermail will not collect
personal information unless the information is necessary for one or more
of our functions or activities. Lasermail will collect personal
information by lawful and fair means and not in an unreasonably
intrusive way.
Use and Disclosure:
Lasermail will not use or disclose personal information concerning an
individual for a purpose other than the primary purpose of collection,
unless the secondary purpose is related to the primary purpose of
collection and if the individual would reasonably expect Lasermail or
its clients to use or disclose the information for the secondary
purpose.
If it is not practicable to obtain the individual's consent and the
individual has made known to Lasermail or Lasermail’s client the
individual's desire, not to receive any further direct marketing
communications, Lasermail will cease any direct marketing communications
to the individual.
In addition, Lasermail is a member of the Australian Direct Marketing
Association (ADMA) and abides with its direct marketing code of
practice.
Personal information collected and/or stored for one client is never
used for or disclosed to another client or to any other third party.
Data Quality:
Lasermail will take all reasonable steps to ensure that personal
information that it holds is accurate, complete and up-to-date.
Data Security:
Lasermail prides itself on the sophistication of its data security
systems, networks and procedures. In particular all databases maintained
by Lasermail are protected by secure network links, which are
complimented by firewalls, hardware and software encryption, password
protection, virus protection and internal quality procedures.
Openness:
On request by individuals, Lasermail will make known to those
individuals the types of personal information it holds, the purpose for
which it is held and how Lasermail collects, holds and uses that
information.
Access and Correction:
On request by an individual, but subject to the exceptions prescribed by
the National Privacy Principles, either Lasermail or its client for whom
the information is held will provide the individual with access to their
personal information and will allow that individual a reasonable
opportunity to correct any inaccuracies or out-of-date information.
Identifiers:
Lasermail will not use tax file numbers or other government-issued
identifiers, other than the ABN, to identify a record of
personal information relating to an individual.
Anonymity:
Where practicable, Lasermail will maintain the anonymity of an
individual in a database of personal information unless the identity of
the individual is necessary to perform a lawful activity.
Transborder data flows:
Lasermail will not transfer personal information relating to an
individual outside Australia unless the individual has consented to such
a transfer or Lasermail has satisfied itself that the recipient of the
personal information will uphold principles for the handling of personal
information which are similar to the National Privacy Principles.
Sensitive and Health Information:
Lasermail will apply particularly stringent procedures to its
collection, use, disclosure and handling of any personal information
which includes sensitive information (eg, information concerning race,
religion, political affiliations) or health information.
Lasermail’s Clients:
Lasermail will seek from its clients assurances that all such personal
information has been collected lawfully and in compliance with the
National Privacy Principles and that all required consents have been
obtained for the intended use of that personal information.
Subcontractors:
Lasermail requires strict compliance with the National Privacy
Principles by all of its subcontractors.
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